Spreadsheet

Volunteer Driver Eligibility & Route Log

Two things this workbook says out loud that most driver rosters do not. In a personal vehicle it is normally the volunteer’s own auto policy that responds, and many organizations carry nothing that covers a volunteer driver at all — so the first cell asks you to get that answer from your insurer in writing and tell your drivers. And a home-delivered meal is a wellness check: a door nobody answers is the event the route exists to catch, so a no-answer with no recorded escalation stays open, in red, until somebody closes it.

Licence, insurance and record re-check tested worst-first
Your liability minimums, or none if you set none
No-answer doors held open until an escalation is recorded

Program or agency name (optional)

Does your insurance cover a volunteer in their own car? (optional)

Who a driver calls when nobody answers the door (optional)

Minimum bodily injury liability, per person ($)

From your insurer or funder. Leave blank to set no minimum.

Minimum bodily injury liability, per accident ($)

Leave blank to set no minimum.

Re-check driving record every (months)

Your own interval. Leave blank for 12.

Include a sample row to show the format

Download your workbook

Ask your insurer, in writing, whether your policy covers a volunteer driving their own car — many do not — and tell your drivers the answer. A driving record obtained for a volunteer decision may also be a consumer report, which brings its own obligations. This workbook records your decisions; it insures nobody.

Keep going

Related free tools

Spreadsheet

Community Meal Service Log

Counts meals served and volunteer hours in the same file, because funders ask for both.

Open tool

Spreadsheet

Food Program Civil Rights & Training Register

Works out the training level from the job somebody actually does.

Open tool

Spreadsheet

Food Pantry Distribution & Visit Log

Applies your visit rule to everybody, not just the people someone remembers.

Open tool

Stop screening volunteers the hard way

These free tools are built by VolunteerBadge — full national criminal background checks for just $5, with FCRA compliance built in. No monthly fees.

Create Free Account