Know exactly who is cleared — and who isn't — without opening a single spreadsheet.
The compliance roster gives every admin a live, color-coded view of every volunteer's screening status, credential expiration, and waiver status. Answer "is everyone serving this weekend cleared?" in one filter.
Why it matters
The case for Compliance Roster
Color-coded status for every volunteer at a glance
Green: all screening and credentials are current. Yellow: something expires within your warning window (default 30 days). Red: something has expired or a check was flagged. No ambiguity.
Status updates automatically — no admin action needed
A volunteer whose background check passes the re-screening window moves from green to yellow automatically. You don't have to remember to check — the roster tells you.
Filter by status, program, or expiration date
Building a team for Saturday? Filter by program and status to see exactly who is cleared for that role. Sort by expiration date to see who needs attention first.
Covers background checks, credentials, and waivers
The roster tracks more than just background checks. Certifications (CPR, food handler, SafeSport), signed waivers, and parental consent forms are all monitored and reflected in each volunteer's status.
Roster-level summary for director visibility
At the top of the roster: X cleared, Y expiring in 30 days, Z flagged. Directors get the operational picture in one number, without reviewing every row.
How it works
Three steps. Start to result.
See your entire volunteer roster at a glance — names, check dates, and color-coded status badges so you instantly know who is cleared, expiring, or expired.
One click filters to only the volunteers who need attention. Re-screen action buttons appear on every at-risk row — no hunting, no spreadsheet formulas.
Hit Re-screen and VolunteerBadge sends email instructions automatically. Status updates to Re-screen Pending so you can track progress without lifting another finger.
Volunteer Roster
6 volunteers| Name | Check Date | Status |
|---|---|---|
| Sarah Chen | Mar 12, 2025 | |
| Marcus Webb | Feb 28, 2025 | |
| Priya Nair | Apr 3, 2025 | |
| Jordan Blake | Sep 15, 2024 | |
| Tasha Moreno | Aug 30, 2024 | |
| Devon Walsh | Jun 4, 2024 |
FAQ
Common questions about Compliance Roster.
Can I configure different re-screening intervals for different roles?
A single org-wide interval is the v1 default. Per-role intervals are on the roadmap as a fast follow.
What happens when a background check expires?
The volunteer's status automatically shifts from green to yellow (at your warning window) then red (at expiration). You receive an email alert. A one-click re-screen reuses their existing profile — no re-entry required.
Who can see the compliance roster?
All admin users. Coordinator-level users can view and filter the roster but cannot change billing or org settings.
Compliance Roster is a free perk in VolunteerBadge.
Included free with every account, for unlimited admin users — alongside five other free perks and the core screening platform. You only ever pay $5 per background check.