Collect legally binding e-signatures from event participants — before the event.
Waivers are for the people you serve — parents, attendees, event participants — not your volunteers. Send a release or consent form by email, text, or a shareable link and QR code, capture a legally binding electronic signature under the E-SIGN Act, and download the completed PDF with a Certificate of Completion. Free with every account.
Why it matters
The case for Participant Waivers
Three ways to collect a signature
Email a participant a "Review & sign" link, text it to them (with their consent), or generate a shareable link and QR code you can drop on an event page, flyer, or check-in table. Email and shareable links are unlimited; texting shares your organization's daily SMS allowance.
Templates, AI, or your own PDF
Start from a ready-made template — general release, athletic activity and concussion acknowledgment, parental consent for minors, elder-care activity, photo/media release, or volunteer driver — each auto-branded with your organization's name and location. Or describe your event and let AI draft a custom waiver, or upload your own PDF to collect signatures on your exact document.
Legally binding electronic signatures
The participant reviews the document, checks an agreement box, and types their full name as their signature — a legally binding electronic signature under the federal E-SIGN Act. You never chase paper forms or scan them back in.
A Certificate of Completion on every signed waiver
Each completed waiver is stamped with a Certificate of Completion page — signer name, email, timestamp, IP address, and a document reference token — appended to the exact document they signed. That is your proof the waiver was reviewed and agreed to.
Track and download everything in one place
The Sent & links panel shows every request and its status — awaiting signature, signed, or how many people have signed a shareable link. Download the completed, e-signed PDF anytime, copy a link to resend, or revoke a link you no longer want active.
How it works
Three steps. Start to result.
FAQ
Common questions about Participant Waivers.
Are these waivers for my volunteers?
No. Participant Waivers are for the people your organization serves or hosts — parents, attendees, event participants. They are a separate module from volunteer background checks and are not tied to a screening. (Internal organization policies live under the Policies perk.)
Is a typed-name signature legally binding?
Yes. Under the federal E-SIGN Act, a typed signature paired with clear intent to sign is a valid electronic signature. VolunteerBadge captures the signer's name, email, timestamp, and IP address and appends a Certificate of Completion to the signed document as evidence.
Can I use my own waiver document?
Yes. Upload your own PDF (up to 10 MB) and collect signatures on your exact document — every upload is virus-scanned before it's stored. You can also generate a custom waiver with AI by describing your event, or start from one of the built-in templates.
How do participants sign — do they need an account?
No account needed. They open the link (from an email, a text, or a QR code), review the document, check the agreement box, and type their name. It works on any phone or computer.
Does this cost anything?
No. Participant Waivers are one of the free perks included with every VolunteerBadge account, for unlimited admin users. Email and shareable-link sends are unlimited; texting shares your organization's daily SMS allowance. The only thing you ever pay for is $5 background checks.
Participant Waivers is a free perk in VolunteerBadge.
Included free with every account, for unlimited admin users — alongside five other free perks and the core screening platform. You only ever pay $5 per background check.