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Spreadsheet

Food Pantry Distribution & Visit Log

A visit-frequency rule is a policy, not a law, and it differs by program, by state agency and by partner food bank — so this workbook asks for yours and then applies it the same way to every household. That matters more than it sounds: asked at a busy distribution, “have they been this month?” gets answered from memory, and memory is not applied evenly. The flag reads “earlier than your rule” rather than “ineligible,” because programs make exceptions constantly and for good reasons — it exists so an exception is a visible decision rather than an inconsistency nobody noticed.

  • Your own frequency rule applied by formula
  • Too-soon visits flagged on the row, at the time
  • Totals for a partner or state report

Your own policy, or your partner food bank’s. Enter 0 if you set no limit. Leave blank for 30.

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Holds information about people asking for help. Decide who can open the file, where it lives and how long you keep it BEFORE you put a name in it — and use a household reference instead of a name wherever your program allows.

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